Annual General Meeting


Our 2020 Annual General Meeting is now available to view in full


 
 


Wednesday 23rd September

 

Our Annual General Meeting is to be held online

In the light of restrictions on social gatherings, our AGM this year will be online only. This is to protect our members and our staff, while ensuring that we maintain contact with our members.

Attending is easy and enables all members who join us to participate fully – including voting on resolutions and asking questions.

We appreciate that this is a different format to usual, but we are sure that you will understand the restrictions that the current circumstances have imposed. We believe that going online gives the highest number of members the opportunity to participate, and perhaps even more than are usually able to attend.

We look forward to meeting and hearing from you online during this AGM.

23rd September, 2020
Join from 5pm. The meeting starts at 6pm


Meeting ID: 188 408 331


Attending the Meeting


The meeting can be accessed by visiting the website https://web.lumiagm.com

We would urge all to log in an hour early if possible, in case of any technical issues that may be experienced.

To access the meeting you will need to first enter the meeting ID above, after which you will be prompted to confirm your unique username and password. Usernames and passwords have been communicated to all members according to their contact preferences unless they have requested not to receive information about our AGM. These are personalised and should not be shared with anyone else. If you have lost these please contact Member Services.

A recording of the meeting will be made available on our website after the meeting.





Online Members’ Guide 2020

If you choose to participate online you will be able to view a live webcast of the meeting, ask the board questions and submit your votes in real time. To participate, you will need to visit https://web.lumiagm.com on your smartphone, tablet or computer using one of the latest versions of Chrome, Safari, Internet Explorer 11, Edge or Firefox. Please ensure your browser is compatible.


Meeting ID: 188 408 331
To log in you must have your username and password


Logging in


When accessing the AGM website, you will be asked to enter the Meeting ID above. You will then be prompted to enter your unique username and password. These will have been sent to you by letter or email in early August, depending on your preferences. Access to the meeting via the website will be available from 5pm GMT on 23rd September, 2020; however, please note that your ability to vote will not be enabled until the Chairman formally opens the meeting at 6pm GMT.

If you experience difficulties logging in please contact thewinesociety@lumiglobal.com

Any new members that have joined since July 16th, 2020 please contact Member Services for your login details.

Webcast


The electronic meeting will be broadcast in video format with presentation slides. Once logged in, and at the commencement of the meeting, you will be able to view the proceedings of the meeting on your device, as well as being able to see the slides of the meeting which will include the resolutions to be put forward to the meeting.

Annual General Meeting

Voting


Once the Chair has formally opened the meeting, they will explain the voting procedure. Voting will be enabled on all resolutions at the start of the formal meeting on the Chair’s instruction. Members may vote electronically on any or all of the resolutions in the Notice of Meeting, at any time while the poll is open, resolutions will not be put forward separately.

Once the resolutions have been proposed, the list of resolutions will appear along with the voting options available. Select the option that corresponds with how you wish to vote, ‘FOR’ or ‘AGAINST’. There is no ‘submit’ button – once you have selected your choice, the option will change colour and a confirmation message will appear to indicate your vote has been cast and received. If you make a mistake or wish to change your vote, simply select the correct choice; or if you wish to cancel your vote, select the ‘cancel’ button. You will be able to do this at any time whilst the poll remains open and before the Chair announces its closure at the end of the meeting.


Annual General Meeting
Annual General Meeting

Questions


Members may ask questions by typing and submitting their question in writing. To do this, select the messaging icon from within the navigation bar and type your question at the bottom of the screen; once finished, press the ‘send’ icon to the right of the message box to submit your question. The Chair will read the question aloud before providing an answer. It is likely that there won’t be time to answer all questions during the meeting, we apologise if your question isn’t answered, but we will make note of all questions raised.

Requirements


An active internet connection is required at all times in order to allow you to cast your vote when the poll opens, submit questions and listen to the audiocast. It is the user’s responsibility to ensure you remain connected for the duration of the meeting.

 


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